Executive Assistant. Reporting to multiple Executives
of the company, the responsibilities are the following: To handle all Executive Assistant and Administrative activities for mainly 2 Executives, to ensure a smooth and efficient day to day running of the business.Provides general staff support to the rest of the team.Meeting and Calendar Planning & Management: arranging meetings, scheduling, handling and coordinate meetings including logistics, drafting agendas, etc.Assistance in the preparation of reports, e.g. meeting minutes and presentations.Planning trips, congresses and other events, coordinate domestic and international travel arrangements, manage registrations at congresses, hotel reservations, etc.Management of expenses processes.Performs research for both teams, compile, develop and maintain the information of publications, articles, abstracts in one database, keep all the information organised and centralised of all publications in an already existing database.Answers telephones, transfer calls, takes accurate messages, and appropriately triages requests for contact/information with manager.Performs filing, organising, faxing, mailing, duplicating, printing, etc.Orders/maintains supplies and arranges for equipment maintenance.Welcoming and announcing guests.Other duties as assigned: prepares materials, coordinates activities across departments and follows up to ensure that requests are carried out.
- Executive Assistant with high level of English - International Pharmaceutical Company with Offices in the North of Madrid.
Minimum 5 years of experience as a EA, supporting multiple Executives.Advanced level of Microsoft Outlook, Word, Excel, PowerPoint and Internet handling.Proficiency English level.Excellent verbal and written communication skills, self-confident, responsible, well-organised, teamwork.Proficient in typing and good at spelling, punctuation, grammar, and oral communication.Ability to handle a high work load within a flexibility work time.Ability to handle confidential matters and information with discretion and diplomacy.. . . . Salario a negociar Page Personnel
Madrid Madrid, Hace 11 horas y 35 minutos.
Válido hasta 26/09/2016